ESI & EPF
Managing employees is not just about salaries — it’s about ensuring their long-term security, health, and welfare. In India, two of the most important statutory obligations for employers are ESI (Employees’ State Insurance) and EPF (Employees’ Provident Fund). These are mandatory schemes that provide employees with healthcare, insurance, and retirement benefits while ensuring that employers remain compliant with labor laws.
At Sinha & Associates, we provide end-to-end ESI & EPF registration, return filing, and compliance services in Kolkata and across India. With over 25 years of expertise in taxation, labor laws, and compliance, we help businesses stay on the right side of regulations while taking care of their employees’ welfare.
What is ESI?
Employees’ State Insurance (ESI) is a self-financed social security and health insurance scheme governed by the Employees’ State Insurance Act, 1948.
Benefits of ESI:
Medical Benefits – Full medical care for insured employees and dependents.
Sickness Benefits – Cash compensation during certified sickness.
Maternity Benefits – Paid leave and medical expenses for expecting mothers.
Disablement Benefits – Compensation for temporary or permanent disability.
Dependent Benefits – Support for dependents in case of employee’s death due to employment injury.
Applicability:
Mandatory for all companies with 10 or more employees (threshold may vary by state).
Applicable where employees earn wages up to ₹21,000 per month (₹25,000 for persons with disability).
What is EPF?
Employees’ Provident Fund (EPF) is a retirement savings scheme regulated by the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952.
Benefits of EPF:
Retirement Savings – Accumulated funds with interest for post-retirement security.
Employer Contribution – Employer and employee both contribute 12% of wages.
Loan Facility – Employees can take advances for housing, education, or medical needs.
Insurance & Pension – Coverage under EDLI (Employees Deposit Linked Insurance Scheme) and EPS (Employees Pension Scheme).
Applicability:
Mandatory for establishments with 20 or more employees.
Both employer and employee contribute equally (12% each).
Our ESI & EPF Services
1. Registration Services
Assistance with ESI registration for eligible establishments.
Filing for EPF registration with the Provident Fund Organization.
Guidance on required documents and eligibility.
2. Compliance Management
Monthly filing of ESI & EPF returns.
Calculation of contributions for employer and employees.
Ensuring timely deposits to avoid penalties.
Maintenance of records and registers.
3. Employee Support
Assisting employees in generating UAN (Universal Account Number).
Linking Aadhaar, PAN, and bank details with EPF account.
Support for ESI cards and benefits access.
Claim processing for withdrawals, pensions, and settlements.
4. Advisory & Updates
Advisory on wage ceiling changes, contribution rates, and exemptions.
Guidance on handling labour inspections.
Updates on latest amendments in labor laws.
5. End-to-End Outsourced Services
We offer outsourced payroll compliance solutions, handling ESI & EPF compliance as part of employee payroll management.
Documents Required for ESI & EPF Registration
For Employers/Establishments:
Certificate of incorporation / Partnership deed / Trust deed.
PAN of company/partnership.
Address proof of business (electricity bill, rent agreement, etc.).
List of employees with details of wages.
Bank details of company.
For Employees:
PAN, Aadhaar, and bank account details.
Passport size photographs.
Joining letter/appointment letter.
Salary/wage details.
Our Process
Consultation – Assessing establishment’s eligibility under ESI/EPF.
Registration – Filing online applications with ESIC and EPFO.
Documentation – Collecting and verifying required documents.
Compliance Setup – Preparing systems for monthly deductions and filings.
Return Filing – Filing monthly/annual returns accurately.
Ongoing Support – Handling inspections, audits, and employee claims.
Why ESI & EPF Compliance is Important
Legal Requirement – Mandatory for eligible businesses.
Employee Welfare – Helps retain employees by ensuring their future security.
Avoid Penalties – Non-compliance leads to fines, interest, and legal action.
Business Reputation – Compliant employers are trusted by employees, investors, and authorities.
Benefits of Choosing Sinha & Associates for ESI & EPF Services
25+ years of experience in labor law and compliance.
Assistance with registration, return filing, and audits.
Dedicated support for employee claims and queries.
Proactive compliance monitoring to avoid penalties.
One-stop solution for taxation, compliance, and HR-related services.
FAQs – ESI & EPF
Q1. Is ESI mandatory for all employees?
ESI is mandatory for employees earning wages up to ₹21,000 per month (₹25,000 for disabled persons).
Q2. Can a company with less than 10 employees opt for ESI?
Yes, voluntary registration is possible even if the threshold is not met.
Q3. What is UAN in EPF?
UAN is the Universal Account Number, a unique identification for each employee, linking all EPF accounts.
Q4. How much contribution goes into EPF?
Both employer and employee contribute 12% of basic salary + DA towards EPF.
Q5. Can employees withdraw EPF before retirement?
Yes, partial withdrawals are allowed for housing, medical, or education needs, subject to conditions.
Q6. What happens if an employer does not register for ESI/EPF?
Failure to register is a punishable offence and attracts fines, penalties, and even prosecution.
Why Choose Sinha & Associates for ESI & EPF Compliance?
Government Authorised Tax Practitioner with proven expertise.
Strong experience in handling ESIC & EPFO inspections and audits.
End-to-end support — registration, return filing, employee support, claims.
Trusted by hundreds of SMEs, corporates, and organizations in Kolkata.
Affordable, transparent, and reliable compliance solutions.